Call for Abstracts
Submit an abstract & present at the conference!
Abstract
Procedure
Authors submit an abstract via the system and select the topic of their presentation. The Scientific Committee of the conference will review all abstracts, decide which will be accepted, and to which topic/theme the abstract will be assigned. These decisions will be based upon subject and quality of the abstract as well as suitability in the program and number of submissions.
Important Dates
December 15 - 2025
Abstract submission open
February 24 - 2026
Abstract submission closed
March 15 - 2026
Notification of acceptance
Presentation Formats
We offer you the following formats to present your research:
- Poster
- Oral presentation
- Symposium (set of oral presentations)
- Demonstration (you show how a particular program or technology works during a planned session)
When submitting your abstract, you indicate which presentation format you prefer. Depending on the outcome of the reviewing process and the space in the program, we will take your preference for the presentation format into account. However, in some cases, we may opt to change an oral into a poster presentation.
If you have an idea that does not fit into the formats above, feel free to contact us.
General Guidelines
- It is required to register for the conference in order to present your abstract (oral, poster, symposium or demonstration).
- By submitting an abstract, you agree to the following statement: “If my abstract is accepted, I plan to attend the conference in Groningen. If I am unable to attend, I will make necessary arrangements for a substitute presenter and will communicate such arrangements to the conference secretariat.”
- Conflict of interest: It is the intent of the Scientific Committee to provide high quality sessions focused on educational content that is free from commercial influence or bias. The submitting author of an abstract is requested to declare any potential conflicts of interest for all authors during the abstract submission and the presentation.
- Abstracts must be submitted through the conference website.
- Please note that incorrectly formatted abstracts will not be accepted, and therefore PDF files or hardcopy submissions sent by postal mail will not be processed.
- Oral presentations are scheduled for 10 minutes, followed by 5 minutes of discussion time.
- Presenters of posters will be asked to present their main findings in front of their poster (‘Poster Pitch’) in 3 minutes during a specific timeslot.
- Demonstrations are scheduled for 20 minutes.
- There will be poster and oral presentation/demonstration competitions with awards for the best presentations.
Submitting a symposium
- If you want to submit a proposal for a symposium, please fill in the form by clicking the button below.
- At the form, please list the titles and presenters of the abstracts included in the symposium, introduce the aim and relevance of the symposium under the header ‘Description’ and indicate the chair of the session.
- The symposium should consist of 5 oral presentations, or 4 presentations and a discussant.
- All abstracts in the symposium should be submitted individually through the conference website following the abstract guidelines for orals. During the process, authors can indicate that the abstract is part of a symposium.
Submitting an abstract
- The abstract must be written in English.
- The abstract should not exceed 300 words (excluding author names, affiliations and contact details of the presenting author).
- For oral, poster and symposia, please describe the Background, Methods, Findings, Conclusion.
- For demonstrations, please describe the Background, Description of the application/technology/concept, Practical description of the demonstration.
- The program cannot handle special characters, superscripts, subscripts, italics or bold.
- Do not include any figures, graphs, references or tables in the abstract.
Abstract Content
Abstract title
The title should be brief (limited to a maximum of 15 words) and avoid subtitles if possible. Do use ALL CAPS. Do not use abbreviations or acronyms in the abstract title.
Authors
Please note that the authors’ names should be listed as follows: last name and initials (no dots between initials). If more than one affiliation is listed, please use 1, 2, 3 numbering after the last name initials (such as Taylor G1, Miller SW1,2). The name of the presenting author must be underlined. Do not include degrees or titles.
Affiliations
Please list the affiliation, city, country, and e-mail address of the first author. Affiliations of other authors are not mandatory but nice to have.
Background (or purpose)
The introduction should be brief and the aim of the study should be stated. Address the scientific background and rationale for the study as well as the significance of the subject. Because of the anticipated diversity of the reviewers and those attending, do not assume that everyone will be familiar with your research topic. Explain why your study is important and which question(s) it will answer. Market your topic.
Methods
Describe the study design, setting (such as community, clinic, hospital, workplace), study dates, study participants, analytic and/or intervention techniques, research methodology and outcome measures.
Abstract Findings
Present the major quantitative and qualitative findings, accompanied by confidence intervals or levels of significance of statistical tests, as appropriate. Although negative as well as positive results may be of interest, report only those results that relate to your research question and conclusion. For an oral presentation, this section must contain data rather than a statement like “Data will be discussed”.
Conclusions/Discussion
State only those conclusions that are directly supported by the analysed data.